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General notes on implementation

You have so far been trained to work with the auditorium technology for an audience on site. In the summer semester 2020 you were in a completely new situation and suddenly you were teaching online, e.g. using video conferencing software from your laptop from the office or even from home. Now you want to combine both. This combination presents a special challenge. You have to do justice to both worlds equally, although they have different technical and didactic requirements.

In order to be able to stream or record an event live via Zoom, you use different connections and technology in the lecture hall than before. The cabling of your own laptop is different from what you are used to and in addition, Zoom can be operated simultaneously for online transmission. In seminar rooms there are even completely new devices that have to be provided locally. Therefore, make yourself familiar with this situation beforehand. All the service facilities involved have quickly upgraded the lecture halls to the best possible standard to make this possible. At the moment, nobody can guarantee that everything will stand up to actual operation during the semester. Please bring patience and caution with you. The responsible persons will try to support you at their best, but they cannot be at several locations at the same time, nor do they have more resources available at short notice.

Best Practice

Test on site beforehand: For the first use, the administrator password may be required on your own end device. Test at least once in the room before. It is unlikely that everything works as desired when first trying. What is connected where? Which setting is necessary in the media control? Which microphone is the right one in Zoom? It is strongly recommended to arrive at least 15 minutes in advance for the individual lectures in order to set everything up and get it running and to be able to intercept minor, sudden problems.

Moderation support and technical help: Do not lose sight of the students participating online in a livestream. Keeping an eye on everything at once is extremely demanding. Let a member of staff or a research assistant in the front row support you. This person observes the zoom meeting on a laptop, can moderate the meeting, draw your attention to questions and comments or point out technical problems in the transmission.

Patience and prudence: We as KIT had to face the challenges of online teaching during a short time. This worked especially well, as we all dealt with each other with a lot of patience and prudence. Now this is once again necessary. The hybrid scenarios require a short-term introduction of new possibilities and a certain amount of improvisation. There will always be problems, hardware will suddenly not work or behave differently, and the media technology in the lecture halls is ready to support you with possibilities that have not been used to this extent before, so that hybrid teaching is possible. In return, please bring patience and understanding with you if something doesn't work out as desired at the first attempt.

Mutual support: The central support is provided by manuals, webinars and the guides on this website. Unfortunately, individual support in the area cannot be provided from a central point. Therefore there is an intensive communication with multipliers and the faculties. Certainly there are people in your environment at the faculty or institute who are particularly well versed in the subject. Please contact them or support other people in your environment with your knowledge and experience.