Center for Technology-Enhanced Learning

Scenario C: Seminars as video conference with students on site

For seminars, a video conference is available, in which the students on site as well as the online participants can work interactively. This scenario can be implemented in seminar rooms with appropriate hardware. However, when used by more than approximately 15 people on site, the technology quickly reaches its limits. Then cost-intensive fixed, special fixtures or considerable temporary installations would be necessary. In these cases, it should be considered to divide the seminar into groups or to have it take place completely online.

A seminar must be held without recording, as direct participation of the students is usually desired. This would require a written consent and administration of these consents in order to meet generally applicable data protection requirements for a later, targeted processing of individual deletion requests. Therefore, it is not possible to record parts in which students can be seen or heard.

It is not possible to provide appropriate technology for the seminar rooms. It is advisable to make local arrangements for equipment and organization. In this case, the equipment instructions can be used and the scenario for live streams from the lecture halls can be implemented accordingly. Likewise, special requirements resulting from the room situation or the content can be better taken into account.

The page on hardware provides information on suitable equipment. The video conference can be established e.g. via Zoom or MS-Teams.

Dilemma: discussion, data protection

Lecturers and students are free to decide whether they want to use a cloud-based service. Students on site must also be able to decide freely whether they want to be broadcasted in the live stream of the seminar; recording is generally not possible. This means that if you transmit an image from the seminar room, it must be clearly recognizable to the people present on site and it must be possible to sit down outside the area covered by the camera. The same applies to the voice. For example, the microphone can be muted for a question and you as the instructor can repeat the question afterwards via the microphone.

Group work and collaboration in the hybrid seminar

The character of a seminar also includes group work and cooperation of students during the implementation. Cooperation between those present on site and online participants is usually not useful. Divide groups in such a way that each group consists either entirely of students on site or of students connected online. Online groups can then easily be provided with break-out rooms as separate rooms for the group work phase. Both types of groups can then work on a task in their own world with the respective tools and present it to all participants together.

Digital Flipchart

Online participants do not have access to a blackboard or flipchart on site and cannot participate there. A simple and practicable solution is the Office integrated in the browser in bwSync&Share. Create an appropriate document there before the event and generate a release link for editing. You share this link in the seminar. Then everyone can work in this document through the browser at the same time. For example, in a text document in different text passages, or each group gets a slide in a presentation for a collection of ideas. In this way, all results are available afterwards, e.g. for a meeting, without tedious collection of group results. Pro-Tip: on (navigation short links) you can shorten the long link for the release of bwSync&Share in advance and generate a speaking link, e.g.