Copilot: Operational scenarios
Microsoft Copilot is an AI-supported assistant that helps you to make everyday tasks more efficient, promote creative processes and improve collaboration. Whether in teaching, administration, IT or research - Copilot helps you to save time and focus on the essentials.
In this overview you will find practical scenarios of how you can use Copilot in your area of work. Be inspired and discover new ways to optimize your work processes.
General tips for getting started
- Start with simple tasks to familiarize yourself with Copilot.
- Formulate precise and specific requests to achieve better results.
- Check Copilot's suggestions and adjust them if necessary.
- Pay attention to data protection: Avoid entering sensitive or personal data.
- Further training opportunities from Microsoft:
Introduction to Microsoft 365 Copilot
Get Started with Microsoft 365 Copilot
Copilot Learning Hub
Create a first draft
Ask Copilot to create an initial draft text based on existing information or research - for example for articles, instructions or emails.
Adapt texts to the target group
Have different versions created for different target groups - e.g. for students, employees or teachers.
Summarize content
Summarize complex email histories, chat histories or documents concisely - for quick further processing.
Research comparable content
Use Copilot to find similar examples or announcements - for guidance on tone, structure and wording.
Structure and organize content
Let Copilot suggest headings and logical outlines - ideal for texts with a lot of information.
Create multiple versions
Generate different versions - e.g. one version for students, one for employees and one for university management.
Adapt the writing style
Adapt the style of new texts to your previous internal or external communication - for consistency in tone and expression.
Add an introduction and conclusion
Use Copilot to formulate a concise introduction and a professional conclusion for the article - e.g. with a call to action or reference to a training course.
Develop an outline and argument structure
Ask Copilot to create a logical and convincing outline for your presentation or speech - adapted to the target group and occasion.
Prepare presentation slides
Use Copilot in PowerPoint to create suitable slide suggestions from key points, speech manuscripts or topic specifications.
Write or revise draft speeches
Give Copilot a first version of your speech - for example for the semester opening or a conference - and have it stylistically revised or structured more clearly.
Analyze previous speeches
Have past speeches or presentations summarized in order to pick up on key statements, figures or quotes and create continuity in content.
Formulate instructions in an understandable way
Use Copilot to make technical or organizational instructions clearer and more accessible - for different target groups within the university, for example. Also multilingual if required.
Create checklists
Have Copilot create structured checklists based on existing guidelines or manuals - e.g. for the implementation of security, data protection or quality standards.
Identify SEO keywords
Identify relevant search terms with Copilot to make websites, degree programs or projects more visible.
Generate content
Use the identified keywords to have Copilot create targeted texts for your website or a blog post.
Proofreading
Use Copilot to check content for grammar and style - e.g. according to academic communication standards.
You can find these and other scenarios in the Microsoft scenario library.
Add images
Let Copilot generate suitable images, e.g. for presentations, teaching materials or event announcements.
Create headings and outlines
Turn keywords into concise headings and subheadings - ideal for web texts, newsletters or brochures.
Derive social media posts
Ask Copilot to create short, target-group-specific posts for LinkedIn, Instagram or Twitter from an existing text.