Copilot: Operational scenarios

Microsoft Copilot is an AI-supported assistant that helps you to make everyday tasks more efficient, promote creative processes and improve collaboration. Whether in teaching, administration, IT or research - Copilot helps you to save time and focus on the essentials.

In this overview you will find practical scenarios of how you can use Copilot in your area of work. Be inspired and discover new ways to optimize your work processes.

General tips for getting started

Communication

Create a first draft
Ask Copilot to create an initial text draft based on existing information or research - for example for articles, instructions or emails.
Create a first draft for [e.g. an email inviting you to a workshop / an info post on the intranet]. Use the following information as a basis: [insert relevant key points or sections of text here]. The text should be informative, clear and motivating.
Adapt texts to the target group
Have different versions created for different target groups - e.g. for students, employees or lecturers.
Adapt this text to different target groups:
- Variant for students: more relaxed and easy to understand
- Version for employees: factual and clearly structured
- Variant for teachers: professional and practice-oriented
[Insert the original text here]
Summarize content
Summarize complex texts and documents concisely - for quick further processing.
Summarize the following text in 3-5 concise key points. Make sure to present the most important content and statements in an understandable way - ideal for quick familiarization.
[Insert text or document excerpt]
Research comparable content
Use Copilot to find similar examples or announcements - for guidance on tone, structure and wording.
Find comparable examples or templates for [e.g. workshop announcements, training invitation emails]. I need suggestions on tone, structure and wording. If necessary, show me typical formulations or building blocks.
 
Structure and organize content
Let Copilot suggest headings and logical outlines - ideal for texts with a lot of information.
Structure the following text into a logical outline with appropriate subheadings. Make sure the structure is clear and concise so that readers can find their way around quickly.
[Insert text or key points]
Rephrase or shorten existing content
If a text is too long, too complicated or not formulated for the target group, Copilot can help to simplify or streamline it.
Shorten the following text to a maximum of five sentences and formulate it in a way that is understandable and appropriate for the target group - suitable for an internal message to employees.
[Insert text]
Adapt your writing style
Adapt the style of new texts to your previous internal or external communication - for consistency in tone and expression.
Adapt the following text to our previous communication style - use [e.g. text from newsletter] as a guide. The style should be [e.g. professional, friendly and clear].
[Insert text]
Add introduction and conclusion
Use Copilot to formulate a concise introduction and a professional conclusion for the article - e.g. with a call to action or reference to a training course.
Formulate a concise introduction and a suitable conclusion for the following text. The introduction should arouse interest and briefly outline the context. The conclusion should be professional - preferably with a call to action or reference to further offers.
[Insert main text]

Translations

Translate content
Use Copilot to translate texts into common languages such as English, French or Spanish - for example for websites, info mails or event flyers.
Translate the following text into English. Make sure the wording is professional and easy to read - the target group is international students.
[Insert text]
Simplify translations and adapt them to target groups
If translations are too complex or too direct - Copilot can help to optimize them stylistically or make them simpler.
Revise this English translation so that it is easier to understand and sounds more natural in style. The target group is international prospective students with a B2 language level.
[Insert English text]
Comparison of translations
Use Copilot to analyze whether an existing translation is correct, stylistically appropriate and complete - with suggestions for optimization.
Compare this German text with its English translation. Point out any differences in content, linguistic weaknesses or potential for improvement.
[Insert both versions]

Speeches and presentations

Develop an outline and argument structure
Ask Copilot to create a logical and convincing outline for your presentation or speech - adapted to the target group and occasion.
Create a convincing outline for a presentation on the topic [e.g. use of chatbots in university administration]. The target group is administrative staff, the occasion is an internal workshop. The argumentation structure should be practical and understandable, with a brief introduction, concrete examples and an outlook on possible next steps.
Prepare presentation slides
Use Copilot to create initial slides based on ideas, bullet points or texts - with suitable titles, content and speaker notes if necessary.
Create a proposal for a PowerPoint presentation with approx. 5-7 slides on the topic [e.g. advantages of AI-supported chatbots in administration]. Use the following key points as a basis: [insert key points]. Give each slide a title, the most important content and, if necessary, a speaker's note.
Write or revise draft speeches
Give Copilot a first version of your speech - for example for the semester opening or a conference - and have it stylistically revised or structured more clearly.
Revise the following draft speech for a semester opening. The style should be friendly, appreciative and inspiring - suitable for a mixed audience of students, lecturers and staff. Please pay attention to a clear structure and good transitions.
[Insert speech draft]
Analyze previous speeches
Have past speeches or presentations summarized in order to pick up on key statements, figures or quotes and create continuity in content.
Analyze the following speech text [e.g. from last year's conference] and summarize the central statements, quotes used and any figures mentioned in bullet points. I would like to reuse key content from it for a new speech.
[Insert speech text]

Support

Formulate instructions in an understandable way
Use Copilot to make technical or organizational instructions clearer and more accessible - for different target groups within the university, for example. Also multilingual if required.
Rephrase the following instructions so that they are easy to understand for non-technical staff. Use clear language, simple steps and avoid technical jargon. Target group: University employees without prior IT knowledge. Translate these instructions into English and make sure that the language is clear for an international university audience.
[Insert text or key points]
Create checklists
Have Copilot create structured checklists based on existing guidelines or manuals - e.g. for the implementation of security, data protection or quality standards.
Create a clear checklist based on the following guideline. The checklist should contain all the key steps and points that need to be considered when implementing [e.g. data protection measures for digital tools]. Formulate it in a clear and practical way.
[Insert guideline text or summary]

 

Content for web and social media

Identify SEO keywords
Identify relevant search terms with Copilot to make websites, study programs or projects more visible.
Analyze the following text and identify suitable SEO keywords to improve search engine visibility. Target group are prospective students in the field of [e.g. data science / teaching / sustainability]. Please also suggest related terms and long-tail keywords.
[Insert text]
Generate content
Use the keywords determined to have Copilot create targeted texts for your website or a blog post.
Create an appealing web text (approx. 200-300 words) about the degree program [name], based on these keywords: [list of keywords]. The text should be search engine optimized, but naturally readable - target group: prospective students. Please use an inviting and informative tone.
Proofreading
Use Copilot to check content grammatically and stylistically - e.g. according to the standards of academic communication.
Proofread the following text and revise it linguistically, stylistically and grammatically - based on the standards of academic communication. Ensure clear expression, good readability and a factual tone.
[Insert text]
 
You can find these and other scenarios in the Microsoft scenario library.
Add images
Let Copilot generate suitable images, e.g. for presentations, teaching materials or event announcements.
Create a suitable image for a presentation on the topic [e.g. digital tools in university administration]. The style should be modern, professional and educational - ideal as a cover image for a PowerPoint slide.
Create headings and outline
Turn keywords into concise headings and subheadings - ideal for web texts, newsletters or brochures.
Create a logical outline with suitable main headings and subheadings based on the following keywords: [insert keywords]. The aim is to create a well-structured web text for prospective students.
Derive social media posts
Ask Copilot to create short and target group-oriented posts for LinkedIn, Instagram or Twitter from an existing text.
Formulate three short social media posts based on this text - each for LinkedIn, Instagram and X. Pay attention to the respective platform tonality, suitable hashtags and a motivating style.
[Insert text]